All exhibit booths have been reserved. If you would like to be placed on a wait list, in case any exhibit booths become available due to cancellation, please email Tracy Halmi. All other inquiries can be addressed to the general co-chairs, Dan Sykes and Sheryl Rummel, or the program co-chairs, MaryKay Orgill and Kent Crippen.
Sponsor Opportunities including advertising rates
Example e-Program Guide Ad Space!
Approximately 1,500 participants are expected at the 2012 Biennial Conference on Chemical Education (BCCE) to be held at The Pennsylvania State University, University Park, Pennsylvania, on July 29-August 2, 2012. The BCCE is an official meeting of the Division of Chemical Education of the American Chemical Society. BCCE draws the most proactive educators responsible for purchasing products and services for their K-college chemistry classrooms and labs. The exhibition will provide your company with an opportunity to display your products to a group that is interested in improving their teaching of chemistry and providing effective learning opportunities for their students.
Exhibitors are an important part of the Biennial Conference on Chemical Education. We invite you to purchase a booth at the 2012 BCCE. The exhibits will be located in Alumni Hall of the HUB-Robeson Center located in the center of the Penn State University Park campus. The Exhibitors will be up-close and personal with the BCCE participants, as we are planning events and activities to draw participants into the exhibit hall. For example, beverages and refreshments for exhibitors and conference participants will be available during the morning and afternoon break periods in the HUB.
Exhibit Schedule
Sunday, July 29
Monday, July 30
Tuesday, Juy 31
*Booths must be staffed during these times
Exhibit Space & Fees
We can provide space for approximately fifty-three (53) 8’ x 8’ booths for exhibitors at $945 (until 12/31/11); $1,045 (1/1-3/31/12); and $1,245 (beginning 4/1). The 2012 BCCE will provide each booth with a basic set of materials:
Exhibitors needing additional items or materials other than those provided with the basic booth will need to contract with our exhibit vendor for those items at an additional expense. Penn State Expo is the official contractor for additional furniture, drayage, and labor for the conference.
Each booth fee will include two (2) 2012 BCCE exhibitor's registration badges and program books/packets for employees of the exhibitor working at the booth. Additional exhibitor badges may be purchased for at the normal conference registration rate. Exhibitors are invited and encouraged to attend plenary sessions, paper presentations, tours, and the posters sessions as their schedule permits. Exhibitors may present one paper or poster. However, please note that if an exhibitor is presenting more than one paper or a poster, he or she must register as a regular participant. You may have registered 2012 BCCE participants working in the booth. There are several casual spaces near the Alumni Hall for meetings with clients. A conference room will be available at $100/hour for companies wishing to meet with groups of BCCE participants. Conference partnerships at the Palladium, Platinum, Gold, Silver, and Bronze level include use of this conference room as a benefit and will have priority scheduling.
Alumni Hall will be locked and secure during the closed exhibit hours. Exhibitors may access the room one (1) hour prior to regular exhibit hours. Exhibitors are required to take down their booths starting at 5 p.m. on Tuesday, July 31, 2012. Carts and a team of students will be available to help to load your equipment and materials and to help get the materials to your van or car. Student helpers will not unpack or pack equipment nor will they set-up or take down your booth. Packages and equipment must be shipped out on Tuesday, July 31, 2012.
Exhibitors are encouraged to communicate with the Exhibit Chair with respect to what companies they prefer their booth to be next to or not next to. Booth space will be assigned on a priority basis by date of receipt of the complete exhibit packet that includes the following:
Send both forms and payment to Conferences & Institutes Registration, Box 108, State College, PA 16801; fax: 814-863-5175; or E-mail: conferenceinfo1@outreach.psu.edu. Assignment of booth space is done at the discretion of the 2012 BCCE Exhibit Chair and the 2012 BCCE General Chair.
Advertising & Sponsorship Opportunities
Although your company or institution's name will be listed in the e-Program Guide and on the 2012 BCCE website, we encourage you to advertise in the e-Program Guide and Pocket Guide for greater exposure. Information on advertising is attached to this letter.
There are also several sponsorship opportunities available to your organization. Sponsorships range from $20,000 (Platinum Presenting Sponsor) to $500 (sponsoring a high school teacher). Any support is welcome.
Accommodations & Travel
There are many lodging and travel options in the State College area. Information can be found at the BCCE website at www.2012bcce.com/lodging.html
Shipping Booth Equipment & Materials
Check the BCCE website at in the Fall for information on the shipping of materials to the 2012 BCCE.
Cancellations
Cancellations, in writing to conferenceinfo1@outreach.psu.edu or by fax to (814) 863-5190, will be permitted up to March 1, 2012, with a $50 cancellation fee. For cancellations postmarked after March 1 but before May 1, 2012, a fee of $150 per booth space will be assessed. After May 1, 2012, no booth fees will be refunded. If booth space is not occupied four (4) hours prior to the exhibit opening, the exhibit chair shall have the right to use the space at their discretion. No refund will be made in this case.